Job Vacancy for Property Administrator at FirstService Residential in Vancouver, BC

Description

About FirstService Residential:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,00 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,00 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

Job Overview:

Reporting to the Manager, Investment Properties Administration, the Properties Administrator supports the Operations and Accounting teams to enable the work of the group to run smoothly. This is the ideal role for someone with an interest in administration and accounting.

Key Responsibilities:

• Establish and maintain organized physical and digital files following a standardized naming structure.
• Systematically manage electronic and physical records within the filing system.
• Perform general administrative duties and manage accounts receivable for designated portfolios.
• Handle data entry for new tenancies, rental payments, deposits, and charges into Yardi Voyager.
• Utilize various software tools to submit data approved by the Property Manager, meeting owner-set deadlines.
• Manage data entry, filing, and communication tasks, including mail distribution.
• Generate correspondence using templates and customized language, such as tenant letters, building notices, and welcome packages.
• Communicate effectively with contractors, suppliers, and government entities during property portfolio changes.
• Prepare rent increase reports and issue rent increase notices promptly.
• Process security deposit refunds and address inquiries from caretakers and tenants regarding rental payments and charges.
• Additionally, perform other duties as needed within the division.

Skills and Qualifications:

• Minimum one year of experience in an Administrative or Junior Accounting role handling confidential information, multiple commitments and stringent deadlines is preferred
• Candidates with experience in Microsoft 365, Yardi Voyager, and/or any CRM platforms would be an asset.
• Strong customer service focus, attention to detail, and is a quick-study who enjoys a fast-paced, varied environment.
• Demonstrate excellent time management, critical thinking, and problem-solving skills, while creating great relationships within the team

What We Offer:

As a full-time permanent associate, you will be eligible for full comprehensive benefits including health & dental. In addition, you will be eligible for time off benefits, paid holidays, access to our Employee Assistance Program, Tuition Reimbursement, etc.

Compensation:

$42,00 – $48,00 annually

Please ensure to include a copy of your resume, highlighting your qualifications and the reasons why you think you would be a good fit for our company.

Please ensure your resume has a valid number and email address you can be reached at.

FirstService Residential is proud to be an equal opportunity workplace. It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.

IN2018

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT – NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.