Job Vacancy for Contracts & Reporting Systems Administrator at Toronto Transit Commission in Toronto, ON
Published 7 months ago
Toronto Transit Commission is currently accepting applications for the position of Contracts & Reporting Systems Administrator in the Toronto area. The job type available for this position is Full-time.
We are looking for candidates who possess proficient skills and have a minimum of beginners/seniors in the respective field. In addition to technical expertise, we highly value traits such as honesty, discipline, and a strong sense of responsibility in our prospective employees.
Toronto Transit Commission operates within the (according to the company) industry. If you are interested in applying for this position and joining our esteemed organization, we encourage you to submit your application promptly.
Job Information
| Company: | Toronto Transit Commission |
| Position: | Contracts & Reporting Systems Administrator |
| City: | Toronto, ON |
| Province: | ON |
| Education: | Confidential |
| Salary: | CAD 73.382 - CAD 91.728 per Month |
| Employment Type: | Full-time |
Job Description
JOB INFORMATION
Requisition ID: 10203
Number of Vacancies: 1
Department: Transit Control (20059) – Closures, Diversions & Incident Response (300481)
Salary Information: $73,382.40 – $91,728.00
Pay Scale Group: 07SA (CAN/S/J/07SA)
Employment Type: Regular
Weekly Hours: 35, Off Days: Sun/Sat Shift: Day
Posted On: October 10, 2024
Last Day to Apply: October 17, 2024
Reports to: Manager, Closures Diversions and Incident Response
Requisition ID: 10203
Number of Vacancies: 1
Department: Transit Control (20059) – Closures, Diversions & Incident Response (300481)
Salary Information: $73,382.40 – $91,728.00
Pay Scale Group: 07SA (CAN/S/J/07SA)
Employment Type: Regular
Weekly Hours: 35, Off Days: Sun/Sat Shift: Day
Posted On: October 10, 2024
Last Day to Apply: October 17, 2024
Reports to: Manager, Closures Diversions and Incident Response
The Toronto Transit Commission (TTC), North America’s third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan – Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Career Opportunity
We have a great opportunity in our Transit Control Department. We are looking for a Contracts Reporting & Systems Administrator to join our team
What You Will Do
Reporting to the Manager, Closures and Diversions, you will be responsible for the activities associated with the preparation, administration and cost monitoring of all third party service contracts. This includes preparing the terms of reference for all contracts and tenders as well as verifying and processing all related invoices.
You will also be responsible for the analytical/performance measures reporting, as well as analysis and systems administration. This includes creating, running and analyzing reports for the purpose of measuring and monitoring performance related to various activities or for use by other departments. This position is responsible for activities associated with the maintenance and usage of systems and software applications, including identifying system enhancements and reporting tools. Responsible for testing new functionality and initiatives, troubleshooting systems, coordinating systems maintenance and monitoring reports to ensure the integrity of data and databases.
In addition to the above, you will also act as the Site Champion for SharePoint and other systems, as well as the primary system tester which involves developing test cases for system upgrades, entering test data, and analyzing results. You will also order and process resources from various external vendors related to Closures and Diversions business needs, including but not limited to Customer Service Representatives, traffic control equipment, Toronto Police and towing services.
You will be required to participate in the TTC Customer Service Ambassador Program.
What Skills Do You Bring?
- Communicate in a variety of mediums
- Apply analytical skills
- Plan and organize activities / projects to meet section and organizational goals
- Maintain documentation and historical records
- Use office technology, software and applications
- Understand and apply administrative policies, processes, and procedures
What Qualifications Do You Bring?
- Your educational background includes the completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.
- Strong working knowledge and demonstrated proficiency of computers and software applications related to the work (i.e. Word, Excel), including the ability to manipulate computer databases;
- Well-developed analytical, problem solving, organizational and interpersonal skills;
- Strong written and oral communication skills are required to train staff and communicate with others regarding troubleshooting issues and preparing reports and manuals;
- Experience with interpreting and analyzing data and financial records and reports, locate errors, recommend solutions and prepare reports;
- Must be detailed-oriented, produce quality work, meet required deadlines and work with minimal supervision; and be a self-starter with the ability to work independently or as a team member in a fast-paced and high volume environment with multiple deadlines;
- Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees;
- Must have or quickly acquire knowledge of departmental and TTC policies and procedures, organizational structure, budgeting process, etc. applicable to the work performed;
- Familiarity with the contract administration process would be an asset;
- Familiarity with the invoicing and budget process would be an asset;
- Knowledge of internal systems i.e. DMS, Microsoft Forms and the Construction Events & Coordination System (CECS) is a definite asset.
- May be required to backfill for the Administrative Assistant of Transit Control during periods of absence
What We Offer
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
Requirements
- Ability to adapt to new technology
- Flexibility in dealing with changes
- Leadership skills
- Work experience in a global environment
Company Address
| Province | ON |
| City | Toronto |
| Google Map | Google Map |
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